Collaboration in Action:
It’s not just a buzz word—collaboration is at the core of what we do—and in FY25, we did collaboration in new ways.
- Since FY18 MCares Behavioral Health Program (MCBHP) has tracked time spent on collaborative care activities—patient follow-up and coordination with other providers versus traditional therapy visits—often reflecting on the annual breakdown relative to environmental changes (ex. COVID increased time spent referring patients to social services support). This year we’ve added another tracking view: how frequently we’re coordinating with Montgomery County Department of Health and Human Services (DHHS)-operated behavioral health programs. MCBHP and DHHS programs reflect key parts of the behavioral health treatment spectrum. Effective collaboration means guiding patients to the best resources based on their needs, with MCBHP focused on mild- to moderate depression and anxiety while DHHS programs focus on acute or complex needs. By tracking referrals into and out of MCBHP, we can see how frequently we interact with system partners and gain new visibility into patterns of patient needs.
- It is nearly impossible to collaborate effectively when you can’t confidently identify partners. In FY25, PCC conducted the Healthcare Safety Net Services Survey to gain a 360-degree view of the services our partners offer. Having systemic information in hand unlocks our ability to create coordination mechanisms, prioritize funding and capacity building based on areas of greatest need, and encourage joint problem-solving by establishing shared ownership of interconnected outcomes. In other words, the survey creates the information infrastructure we need to work well together.
Our strategic plan includes a call to improve the way we serve our communities, and a new reporting area on incorporating innovation in our work highlights that plan in action. FY25 featured multiple efforts to improve how we do our work for more impact:
- Mapping the orientation process: Onboarding a new health center partner—in this case, the Islamic Center of Maryland—requires a deep dive into the programs we administer and the workflows that support them. Instead of simple updates to existing materials, our healthcare access team used onboarding as an opportunity to plot service workflows across programs. Their focus was on documenting the ways multiple services may serve the same patient and promoting a deep understanding of network services as a comprehensive system. They even created sample patient personas to help ICM staff think through the multiple needs they are likely to navigate for a single patient.
- Supporting technical solutions: PCC IT staff have been implementing updates to the electronic health record we manage for six of our MCares partner health centers. One example is testing new security protocols, like automatically locking the accounts of providers who haven’t logged in recently so that would-be hackers can’t leverage forgotten accounts. Another is piloting a sign-in kiosk to make the patient registration process smoother at one partner health center. Both explore how relatively small system changes might offer better value to participating patients and providers.
- Anticipating future roadblocks: The MedBank team provides navigation support to MCares patients who need but cannot afford brand-name medications. They support patients through the application process at 40-plus pharmaceutical companies. The process starts with a primary care provider’s prescription, but sometimes PCC’s teams begin navigating a patient, only to realize the patient doesn’t qualify for a chosen drug’s patient assistance program. That means going back to the provider to find an alternative. Our team realized they could likely avoid much of this back-and-forth by giving providers more information up front. In this case, a chart of medications available through these programs and the basic eligibility requirements for each. That way, providers can work with patients at the initial visit to find an appropriate medication the patient will be able to access.
These areas of reporting reflect not just our background activities but our backbone value. They reflect PCC’s commitment to building systems for effective health care and that support a thriving, connected community.
This article has not been reviewed or approved by the Montgomery County Department of Health and Human Services.
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